Administrative Assistant – Trades & Industrial

Closing Date: 2017-11-14

Location: Saskatoon, SK


Administrative Assistant – Trades & Industrial
Full-time, Term                       Competition # TI-0263

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2000 students into our urban and community programs annually as well as serving over 4800 clients through our eight Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan’s economic future. You can contribute to that success while building your career.

This position is responsible for providing reception, clerical and administrative support while maintaining a high degree of accuracy and careful handling of confidential and sensitive information.The Administrative Assistant plays a key support role in ensuring seamless business operations and professional presentation of the Institute.This position provides additional support as required and includes the following broad range of accountabilities:


  • Greet and interact with clients and visitors in a timely, professional and pleasant manner; coupled with determining the nature of visitors' business and providing appropriate information
  • Answer the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
  • Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere of main floor area, lunch room and front reception at all times
  • Provide professional administrative assistance to your direct supervisor and to employees in your department in order to support the accomplishment of business activities
  • Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology requirements, catering  and refreshment requirements; as well as travel and accommodation requirements as required
  • Ensures compliance with administrative procedures; records management, records destruction and file maintenance (physical and electronic)
  • Purchase and maintain adequate supply levels as required such as general office and coffee supplies
  • Create and maintain efficient and detailed electronic and paper file management processes
  • Maintain regular communication with other  SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures

Required Competencies: Flexible & Adaptable; Effective Communication; Relationship Building; Results Oriented; Client Focus; Attention to Detail.

Required Qualifications and Experience: Successful completion of a business certificate or diploma, combined with one year of relevant reception and administrative experience. Prior experience working with Microsoft office suite of programs is required with a minimum typing speed of 55 – 60 wpm. Must be prompt, reliable, and exhibit excellent oral and written communication skills, coupled with a high level of confidentiality. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset.

Contract Dates: November 20, 2017 – June 30, 2018

Location: Saskatoon

Submit resume, quote the competition # in your cover letter, and references, by November 14, 2017 to:

Saskatchewan Indian Institute of Technologies

Attn: Human Resources

Phone: 306-244-4444 or 1-800-667-9704

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